Tuition in Progress

1. What are vital Records?

• The critical difference between a record and vital records.
• General Classifications of Vital Corporate Records.
• Steps for identifying vital Records.
• Vital Records appraisal and classification.
• Identifying and prioritizing records needed to support the resumption of critical business functions after a disaster.
• Making Vital and Essential Records readily available after a disaster.

2.Managing Vital Records.

• Best practices in Managing Vital Records.
• Vital Records and Information Technology.

3. Disasters in the Digital Age: Vital Records & Disaster Recovery in the Digital World.

• Tips on handling disasters that affect electronic records.
• Identification of potential disasters affecting electronic records.
• Backups Management.

4.The Records Disaster and Recovery Plan.

• Establishing a vital Records Program.
• The purpose of a Vital Records Program.
• Developing a records recovery plan.
• Management approval and support.
• Authority and responsibility - records disaster recovery coordinators.
• Building a records preparedness and response team.
• Training and provisioning the team.
• Testing the plan.

5.Protection standards for Vital Records.

• How do we protect our vital records if they are electronic?
• How do we protect our vital records if they are in hard copy?
• Selection methods of Protection.
• Simple Ways to Protect Records On-Site.
• Controlling access to Vital Records.

6.How do we Store Vital Records?

Selecting a storage facility.
• On-site Storage considerations.
• Off-site Storage considerations.
• Hot site.
• Cold site.
• Specialized Equipment.

7. Responding to records disasters.

• Selecting repair and other salvaging options.
• Damage Assessment.
• Tactical response.
• Stabilizing records.

8. Risk Assessment.

• Threat Assessment Inspection Checklists.
• Potential risks due to loss of Vital Records.
• Environmental Risks.
• Technical Risks.

9. Vital Records Schedule and Procedures.

• Developing an Essential Records Schedule.
• Specifications for creating a vital Records Schedule.
• Vital Records Schedule-Example.

10. Vital Records Forms.

• Records and information risk assessment site survey form.
• Vital Records Schedule Form.
• Risk Assessment Data Form.
• Records and information damage assessment report Form.

11. Maintaining Vital Records.

• Security Procedures
• Keeping Vital Records up to date.
• Emergency Procedures.
• Vital Records Appraisal and Classification.

12. Disaster Prevention and Recovery.

• Disaster prevention checklist.
• Different Types of disasters that can affect an organization’s Records.
• Prevention Techniques-Fires, hacking, Vermin.
• Minimizing the threat.
• Recovery Operation Procedures.
• Insurance
• Salvage Procedures.

13. Vital Records Policy and Procedure.

Organization’s should define and document a policy for vital Records Management. The objective of the policy should be the creation and management of authentic, reliable and useable Vital Records capable of re-starting a business after a disaster.

14. Business Continuity Plan – the role of Vital and Essential Records.