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Please visit our website: www.laysiainfo.com
Laysia Info Consult is pleased to invite your organization to attend a two-day workshop, in Vital Records, Disaster Preparedness and Recovery from 15th-16th, April 2010.
If your organization were to be struck by a disaster tomorrow, would your most vital records and essential information survive?
• Distinguish between a record and a vital record;
• Analyze records in the context of a vital records program;
• Identify and assess risks to records;
• Identify protection strategies for vital records;
• Specify timeframes for vital records availability;
• Develop procedures to ensure access to and security of vital records;
• Establish the scope of a vital records program.
Topics
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• The critical difference between a record and vital records.
• General Classifications of Vital Corporate Records.
• Steps for identifying vital Records.
• Vital Records appraisal and classification.
• Identifying and prioritizing records needed to support the resumption of critical business functions after a disaster.
• Making Vital and Essential Records readily available after a disaster.
• Best practices in Managing Vital Records.
• Vital Records and Information Technology.
• Tips on handling disasters that affect electronic records.
• Identification of potential disasters affecting electronic records.
• Backups Management.
• Establishing a vital Records Program.
• The purpose of a Vital Records Program.
• Developing a records recovery plan.
• Management approval and support.
• Authority and responsibility - records disaster recovery coordinators.
• Building a records preparedness and response team.
• Training and provisioning the team.
• Testing the plan.
• How do we protect our vital records if they are electronic?
• How do we protect our vital records if they are in hard copy?
• Selection methods of Protection.
• Simple Ways to Protect Records On-Site.
• Controlling access to Vital Records.
Selecting a storage facility.
• On-site Storage considerations.
• Off-site Storage considerations.
• Hot site.
• Cold site.
• Specialized Equipment.
• Selecting repair and other salvaging options.
• Damage Assessment.
• Tactical response.
• Stabilizing records.
• Threat Assessment Inspection Checklists.
• Potential risks due to loss of Vital Records.
• Environmental Risks.
• Technical Risks.
• Developing an Essential Records Schedule.
• Specifications for creating a vital Records Schedule.
• Vital Records Schedule-Example.
• Records and information risk assessment site survey form.
• Vital Records Schedule Form.
• Risk Assessment Data Form.
• Records and information damage assessment report Form.
• Security Procedures
• Keeping Vital Records up to date.
• Emergency Procedures.
• Vital Records Appraisal and Classification.
• Disaster prevention checklist.
• Different Types of disasters that can affect an organization’s Records.
• Prevention Techniques-Fires, hacking, Vermin.
• Minimizing the threat.
• Recovery Operation Procedures.
• Insurance
• Salvage Procedures.
Organization’s should define and document a policy for vital Records Management. The objective of the policy should be the creation and management of authentic, reliable and useable Vital Records capable of re-starting a business after a disaster.
| REGISTRATION |
Fee: GH¢ 230 per participant -the fee includes handouts and program materials (PowerPoint’s etc) in digital format, refreshments, lunch, a group photograph and a certificate each of participation.
Date: 15th-16th April, 2010
Time: 9:00 am – 3:30 pm daily.
Venue: Osu Eben-Ezer Presbyterian Church Conference Hall.
Mode of Payment: Crossed Cheque payable to Laysia Info Consult.
Please contact us on: Please register early. Kindly contact us on: Tel Nos: 024-4480077, 024-1987451, 027-8664332.
Who Should Attend?
These course targets individuals with records responsibilities, Office Managers, Administrators, Records Managers, Registry Staff, IT Managers, Hospital Staff, Accounting/Finance Officers, Pastors and Church Administrators, Officers responsible for Records Management in banking, insurance, law enforcement agencies and other institutions or anyone who wants to understand all aspects of Vital Records and disaster preparedness.
Recommended pre-requisite: none.
IN-HOUSE TRAINING
A course can be organized “in-house’’ for organizations.
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