NEXT TRAINING

VITAL RECORDS, DISASTER PREPAREDNESS AND RECOVERY.
(A two-day skill-based workshop)

Thursday 29th - Friday 30th July 2010

VENUE: OSU EBEN-EZER PRESBYTERIAN CHURCH CONFERENCE HALL
(Osu-Accra)

Please visit our website: www.laysiainfo.com

Laysia Info Consult, a Records Management Consulting Firm, wishes to invite your organization to attend a two-day workshop, in Vital Records, Disaster Preparedness and Recovery from Thursday 29th - Friday 30th July 2010

The workshop includes risk assessment, vital records planning, disaster mitigation, and concludes with a hands-on exercise in salvaging water and fire damaged records.

Let us think of these:

What if fire razes through your office building and all records (electronic and paper) are burnt? A storm or flood hits your office and all records are damaged by water?

All these incidents, and many more, represent disasters that can strike an organization at any time and severely damage or destroy its records. Would your organization survive?

After the emergency, how would you communicate with your employees or stakeholders? How long would it take to get back to business as usual?
Without a Vital Records Program, you'll have a harder time getting back to work.

The Ministry of Foreign Affairs, the Lands Commission in Accra and the Accounts Section of VRA-Akosombo are recent typical examples of fire disasters that affected some offices in Ghana.
The course provides the knowledge and skills required to identify, protect, and make readily available vital records needed to support the resumption of critical business functions, including fires, floods and other disasters.

Topics

Tuition in Progress

1. Managing Vital Records.

• What are vital Records?
• Steps for identifying vital Records.
• Different Types of disasters that can affect an organization’s Records.
• Identifying records needed to support the resumption of business functions after a disaster.
• Best practices in Managing Vital Records.

2.The Records Disaster and Recovery Plan.

• Developing a records disaster and recovery plan.
• Elements of the plan.
• Testing the plan.

3. Disasters in the Digital Age: Vital Records & Disaster Recovery in the Digital World.

• Tips on handling disasters that affect electronic records.
• Identification of potential disasters affecting electronic records.
• Vital Records and Information Technology.
• Backups Management.

4.The Records Disaster and Recovery .

• Disaster prevention checklist.
• Prevention Techniques.
• Insurance

5.How do we Store Vital Records?

• Selecting a storage facility.
• On-site Storage considerations.
• Off-site Storage considerations.
- Hot site.
- Cold site.
• Protection standards for Vital Records.

6.Risk Assessment.

• Threat Assessment Inspection Checklists.
• Potential risks due to loss of Vital Records.


7.Salvage Procedures

• Selecting repair and other salvaging options.
• Hands-on exercise in salvaging water and fire damaged records.

8. Vital Records Policy .

Organization’s should define and document a policy for vital Records Management. The objective of the policy should be the creation and management of authentic, reliable and useable Vital Records capable of re-starting a business after a disaster.

BENEFITS OF ATTENDING

At the end of this practical course, participants will be able to:

• Distinguish between a record and a vital record;
• Identify and assess risks to records;
• Identify protection strategies for vital records;
• Develop procedures to ensure access to and security of vital records;
• Identify elements of an effective vital records program;
• Write a Records Disaster and Recovery Plan;
• Analyze and test the plan for completeness;
• Assess the damage to records in case of a disaster;
• Minimize recovery costs through proper records protection.