Courses

Course Description

Online – FILE IT EASY, FIND IT FAST DATE 

Background:

The topic offers simple, practical tips to help you organize both paper and digital files with ease. The topic focuses on how to use consistent methods that make storing and retrieving information quick and stress-free-whether on a shelf or a screen. It also deals with how to set up user-friendly filing systems, apply clear file naming rules, and use metadata and tagging for easy filing and retrieval.

 TOPICS

The Importance of Records Management and good Filing Habits

Designing a User-Friendly Filing System for the Modern Office

-Hybrid Filing Systems: Coordinating Paper and Digital Records together

Using Metadata in Digital Filing

– Adding useful context to digital files to improve search and retrieval.

Mastering File Naming for quick identification and retrieval.

Avoiding Common Mistakes in Filing and Retrieval

-Misfiling, duplication, and version control problems

-Real-world examples and how to avoid them

Quick Retrieval Techniques

– Search functions, indexing, and cross-referencing tips.

Daily filing routines that work

– Simple habits to stay organized every day.

Managing Active vs. Inactive Files

– Managing inactive files and reducing clutter.

Using tags for faster retrieval

Creating a central filing policy for your team or organization.

-Ensuring everyone follows the same structure.

-Ensuring your filing system meets audit or policy requirements.

-Creating policies and filing habits

11. File Security and Confidentiality

     – Setting file permissions

     – Preventing unauthorized access and data leaks

     – Filing tips for protecting sensitive or private information.

Common filing mistakes and how to fix them

– Real-world issues and practical solutions.

Building Personal Discipline for Filing

Quick Access Techniques: Searching, Indexing, and Retrieval Tips

-How to find anything in 30 seconds or less

Search functions in Windows, Google Drive, and file explorers

Using cloud storage, shared drives, and tagging features

 Overcoming procrastination and staying consistent.

Who Should Attend?

Records Staff, Senior and Junior Staff, whose work relies on well managed records, staff who want advanced knowledge in the field of Records Management.

Highlights

Venue: Virtual

Course Fee: GH¢600 per participant. Fee is VAT Exclusive.

The fee includes a certificate of participation.

Registration: Please contact us on tel. nos: 020-8149990, 024-4480077.

E-mail: laysiainfo@gmail.com or admin@laysiainfo.com.

Website: www.laysiainfo.com

    Payment Method

    Vodafone Cash(Telecel): 0208149990. Payment Reference: Use your

    registration name

    In-House Option: This course is available as an in-house option.